What is it?IT compliance usually involves internal compliance following stated policies and guidelines, and external compliance where the regulations concerning operations are provided by industry bodies or the government.
Why you need itCompliance requirements impose strict restrictions on the way that systems operate and the way users use and exchange data. Data theft and data leaks can be catastrophic for any business, particularly where public or other confidential data is concerned. The more compliance measures in place the better equipped an organisation is from avoiding or recovering from an incident.
How it worksThe most difficult challenge with compliance is identifying the areas that need to be included in policies. Depending on the industry there may be a large number of regulatory controls that need to be complied with.
As an example, certain information must be kept for a period of years after creation and if this includes email then implementing an email archiving system means that emails are handled and accessed in a different way to normal. This necessitates user education, strict checks, controls and additional systems.
Archiving of both email and data is the biggest consideration when planning compliance policies and systems. High profile lawsuits and internal investigations will almost certainly call for evidence from servers and being able to provide this information quickly is essential for the reputation of a business.
In order to be effective, compliance planning and implementation needs to be reviewed on a regular basis to ensure methods are current and will be valid in years to come. Successful compliance is easy to achieve with a combination of automated systems, analysis, and monitoring.